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Min P&R 4/5/2023PARKS AND RECREATION COMMISSION MEETING City of Cibolo 200 S. Main Street April 5, 2023 6:30 PM -8:30 PM MINUTES 1. Call to Order — Meeting was called to order by Chairman Mr. Benigno at 6:30 p.m. 2. Roll Call — Members Present: Mr. Benign, Ms. Hubbard, Ms. Dodd, Ms. Bruce, Mr. Zawicki, and Ms. Tudyk. Members Absent: Mr. white. Mr. Zawicki made the motion to excuse Mr. White. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 7 to 0. 3. Moment of Silence/Invocation — Mr. Benigno asks for a Moment of Silence. 4. Pledge of Allegiance-- All those in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the only time during the Parks and Recreation Commission Meeting that a citizen can address the Commission. It is the opportunity for visitors and guests to address the Commission on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. Parks and Recreation Commission may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the Commission may present any factual response to items brought up by citizens. (Attorney General Opinion - JC - 0169) (Limit of three minutes each.) All remarks shall be addressed to the Commission as a body. Remarks may also be addressed to any individual member of the Commission so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email peimicsna,cibolotx.gov and vchapmanaa,cibolotx.gov or call 210-658-9900 before 5:00pm the date of the meeting. None at this time. 6. Consent Agenda A. Approval of the minutes from the March 6, 2023, meeting. Mr. Hicks made the motion to approve the consent agenda. Motion was seconded by Mr. Zawicki. For: All; Against: None. Motion carried 7 to 0. 7. Discussion A. Briefing from Mayor Allen on all City parks. Mayor Allen thanked everyone for their service on the Parks Commission. The Mayor did state as he was filming the State of the City, which is done each year, he had the opportunity to visit many of the parks. He found that Veterans Park many memorial stones were missing or vandalized. The Park was not in the best of shape, and it is a Park we use for Veterans and Memorial Day Ceremonies. There were many cracks in the field which he understands is not being used at this time. Mayor Allen stated that he had plans on visiting all the Parks to see what the condition is in each Park. He encouraged all the members to visit each park and make a list of improvements or new items that need to be added. B. Discussion/Direction on FY 2023 budget and events/volunteers. Mr. Craighead did inform the Commission that they still had $2,845.00 in the budget for this year. Mr. Benigno has been one of the three individuals on the event sub -committee. He will be stepping away from that role and is asking if anyone is willing to take on that role with Mr. Zawicki and Ms. Dodd. Ms. Bruce stated that she would be willing to serve in that position. Mr. Zawicki made the motion to appoint Ms. Bruce to the sub- committee. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 7to0. C. Discussion/Direction on FY 2023 City events. The following events were brought up by the Commission: Kite fest (still need a firm date), .SK, and a possible Kickball Tournament. All these events will be discussed in future meetings. D. Discussion/Recap Master Planning Committee meeting. Mr. Hicks stated that they had the Joint Meeting with the Master Plan, P&Z, and City Council. SWOT Analysis was completed, and a community outreach will occur in the next few weeks. E. Discussion on the Brick Program. Mr. Zawicki stated that with 5 or more bricks shipping would be free. Mr. Craighead stated that they can invoice as they do for Market Days. The charge will be $35.00 for just the name, branch of service, and rank. If they want art (emblem of branch of service) the cost would be $40.00. Mr. Hicks stated that he would volunteer to brief at the council meeting. F. Discussion on Community Outreach. a. Discussion on Public Relations. Jeanette Gonzalez the City of Cibolo Communication Manager was present at this meeting. She spoke on advertising the events. Posting on the city website, social media page, and Facebook pages for all Parks events. Ms. Gonzalez spoke on taking drone footage of all the City Parks and hopes to have that done by the end of June. b. Discussion on Videography Contest Details. Ms. Hubbard passed out a flyer on the contest. The commission made changes to include a contest open to HS graduates and below and added home schoolers to the contest. They talked about the size of the video. They changed that the letter of recommendation would be coming from the Parks Commission not the City Council. Ms. Hubbard would be making changes and bringing back to the May meeting. c. Discussion/Action to approve flyer. — Logo and QR code to be added. Ms. Hubbard will work with Ms. Gonzalez. G. Discussion/Action on creation of subcommittees: a. Niemietz Park Land Swap Mr. Benign made the motion to nominate Mr. White. Motion was seconded by Mr. Zawicki. For: All; Against: None. Motion carried 7 to 0. Ms. Bruce made the motion to nominate Ms. Hubbard. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 7 to 0. Mr. Zawicki made the motion to nominate Mr. Hicks. Motion was seconded by Ms. Dodd. For: All; Against: None. Motion carried 7 to 0. b. Community Outreach Mr. Hicks made the motion to nominate Ms. Tudyk. Motion was seconded by Ms. Bruce. For: All; Against: None. Motion carried 7 to 0. Ms. Tudyk made the motion to nominate Mr. Zawicki. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carred 7 to 0. Mr. Hicks made the motion to nominate Ms. Hubbard. Motion was seconded by Ms. Tudyk. For: All; Against: None. Motion carried 7 to 0. c. Park Renovations Mr. Zawicki made the motion to nominate Mr. Hicks. Motion was seconded by Ms. Tudyk. For: All; Against: None. Motion carried 7 to 0. Mr. Hicks made the motion to nominate Mr. Zawicki. Motion was seconded by Ms. Dodd. For: All; Against: None. Motion carried 7 to 0. Mr. Hicks made the motion to nominate Mr. White. Motion was seconded by Mr. Zawicki. For: All; Against: None. Motion carried 7 to 0. 8. Set a Date and Time for Next Meeting — Next meeting is scheduled for May 3, 2023. 9. Future Agenda Items — Mayor would like an item on disc golf. Mr. Hicks would like to see something on GVEC Power Up Grant. Videographer Contest and all sub -committee reports. 10. Adioumment — Motion was made by Mr. Hicks to adjourn the meeting at 7:45 p.m. Motion was seconded by Mr. Zawicki. For: All; Against: None. Motion carried 7 to 0. PASSED AND APPROVED THIS 7TH DAY OF JUNE 2023. Andrew Benigno Chairman