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Min EDC 4/20/2023cibolo*tx ECONOMIC DEVELOPMENT C 0 a f: 200 South Main Street, P.O. Box 826, Cibolo, Texas 78108 Phone: (210)658-9900 Fax: (210)658-1687 v .dbolobc.gov Regular Call Meeting Cibolo Economic Development Corporation CIBOLO MUNICIPAL BUILDING 200 S. MAIN APRIL 20, 2023 6:30 P.M. MINUTES 1. Call to Order— Meeting was called to order by President Mr. Thies at 6:32 p.m. 2. Roll Call and Excused Absences — Members Present: Mr. Thies, Ms. Qaiyyim, Mr. Williams, Mr. Mattingly, and Mr. Hicks. Members Absent: Ms. Walker and Mr. Triesch. Mr. Mattingly made the motion to excuse the absence of both Ms. Walker and Mr. Triesch. For: All; Against: None. Motion carried 5 to 0. 3. Invocation — Moment of Silence — Mr. Thies asks for a Moment of Silence. 4. Pledge of Allegiance — All those in attendance recited the Pledge of Allegiance. 5. Public Hearine The Cibolo Economic Development Corporation will hold a public hearing related to the expenditure of the Corporation's funds for on-site improvements for businesses to promote or develop new or expanded business enterprises ("Business Improvement Grant Project") at 508 N Main St. in Cibolo, Texas. Mr. Thies opened the public hearing at 6:34 p.m. No one wished to speak on this item and Mr. Thies closed the public hearing at 6:35 p.m. 6. Citizens to be Heard (limit remarks to 3 minutes) This is the only time during the CEDC Board Meeting that a citizen can address the Board of Directors. It is an opportunity for visitors and guests to address the Board of Directors on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the Board of Directors may present any factual response to items brought up by citizens. (Attorney General Opinion - JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Board of Directors as a body. Remarks may also be addressed to any individual member of the Board of Directors so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the Cibolo EDC or on an agenda item and have this item read at this meeting, please email pcimics@cibolotx.gov and vchapman@cibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting. No individuals signed up to speak on item 6. 7. Consent Agenda— Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the Board of Directors and will be approved by one motion. There will be no separate discussion of these items unless a Board Member requests, in which case the item will be removed from the consent agenda and will be considered individually.) A. Discussion and approval of Minutes for the March 23, 2023, Regular Call Meeting. B. Presentation, discussion, and approval of Financial and Sales Tax Reports for February 2023. C. Presentation, discussion, and approval of Reimbursement to the City of Cibolo General Fund for staff time working on Cibolo Economic Development Corporation projects for March 2023. Mr. Hicks made the motion to approve the consent agenda. Motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 5 to 0. 8. Agenda Items for Individual Consideration A. Presentation, discussion, and action regarding a Business Improvement Grant (BIG) application in the amount of up to $10,000 to reimburse for on-site improvements for a new business locating at 508 N Main St. Mr. Mattingly made the motion to approve a Business Improvement Grant (BIG) application in the amount of up to $10,000 to reimburse for on-site improvements for a new business locating at 508 N Main St. Motion was seconded by Mr. Williams. For: All; Against: None. Motion carried 5 to 0. B. Presentation, discussion, and action to approve a professional services contract with RKG Associates for $74,800.00 to conduct an Economic Development Strategic Plan 2023-2027. This contract is subject to approval from the City Council. Mr. Mattingly made the motion to approve a professional services contract with RKG Associates for $74,800.00 to conduct an Economic Development Strategic Plan 2023-2027. This contract is subject to approval from the City Council. Motion was seconded by Ms. Qaiyyim. For: All; Against: None. Motion carried 5 to 0. C. Presentation, discussion, and action to approve a professional services contract with Kimley- Horn for $98,807 to conduct an IH -10 Corridor Plan. This contract is subject to approval from the City Council. Mr. Mattingly made the motion to approve a professional services contract with Kimley-Horn for $98,807 to conduct an IH -10 Corridor Plan. This contract is subject to approval from the City Council. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 5 to 0. D. Presentation, discussion, and action recommending a proposed Cibolo Economic Development Corporation budget to the City Council for FY 24. Mr. Mattingly made the motion to recommend approval of the proposed Cibolo Economic Development Corporation budget to the City Council for FY 24. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 5 to 0. E. Presentation, discussion, and action approving the Cibolo EDC portion of the Annual Economic Development Report rough draft. The Board gave direction to except the Cibolo EDC portion of the Annual Economic Development Report rough draft with a correction on page 9 with repetitive wording. F. Discussion, direction, and/or possible action involving the Cibolo EDC 590 W FM 78 project, property, buildings, equipment, facilities, infrastructure, improvements, plans, development, expenditures, and all requirements to undertake the project. Mr. Thies stated that the EDC, Parks, and Council all met to discuss this item. They broke down into small groups with a representative from each of the three groups on each panel. They talked about what they thought the Park would look like if moved from the current location. Each group selected a spokesperson to brief the entire group on what their group saw the potential future of the Land Swap and Niemietz Park could look like. The Land Swap Committee will meet again on May 301. This will be a reoccurring item on the agenda for the sub -committee to report back on what is taking place at the joint Land Swap meetings. G. Discussion and action authorizing City staff to engage the services of a landscape architect or engineer for schematic land design of park amenities and surrounding commercial uses for a potential land exchange between the City of Cibolo and CEDC. Mr. Mattingly made the motion to authorizing City staff to engage the services of a landscape architect or engineer for schematic land design of park amenities and surrounding commercial uses for a potential land exchange between the City of Cibolo and CEDC not to exceed $10,000. Motion was seconded by Mr. Williams. For: All; Against: None. Motion carried 5 to 0. 9. Executive Session A. Executive Session pursuant to Section 551.087 of the Texas Government Code —Deliberation regarding economic development negotiations involving commercial and financial information that the City of Cibolo Economic Development Corporation has received from Samikos Cibolo Theater Realty, LLC regarding its theater operation in the City of Cibolo and with which the City of Cibolo Economic Development Corporation is conducting economic development negotiations and the proposed Second Amendment to the Economic Incentive Agreement between the City of Cibolo Economic Development Corporation and Santikos Cibolo Theater Realty, LLC. The EDC Board adjourned into Executive session to discuss the above item at 7:10 p.m. The EDC Board reconvened into Regular Session at 7:48 p.m. No action taken. 10. Items for Future Agendas — Ms. Qaiyyim asks if the letter EDC authorized to send to the Mayor and Council has been sent yet. Mr. Thies stated that it would be ready for the next meeting. The EDC would like to have Ms. Titterington from The Chamber brief on the magazine 11. Set a Date and Time for the next Meeting Next meeting is scheduled for May 18, 2023, at 6:30 p.m. 12. Adjournment Mr. Hicks made the motion to adjourn the meeting at 8:25 p.m. Motion was seconded by Mr. Mattingly. For: All; Against: None. Motion carried 5 to 0. PASSED AND APPROVED THIS 18M DAY OF MAY 2023. PobeThies President Cibolo Economic Development Corporation