Min CC 01/28/1997 MINUTES OF CITY COUNCIL MEETING
THE CITY COUNCIL OF CIBOLO CONDUCTED A REGULARLY SCHEDULED MEETING
ON TUESDAY,JANUARY 28, 1997 AT 7:00 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH
MAIN STREET,CIBOLO,TEXAS.THE FOLLOWING WAS THE ORDER OF BUSINESS:
I. CALL TO ORDER.
Mayor Sam Bauder called the meeting to order at 7:00 P.M.
II. ROLL CALL.
Present were Mayor Bauder,and Councilmen Jeff Miller,Bob Glisar,Mark Buell and Chuck Ridge and
Councilwoman Gail Douglas.
Staff was represented by City Treasurer Phyllis Smith,Public Works Director Keith Gilbreath,City Attorney
Ron Flake and City Administrator Rudy Farias.
III. INVOCATION.
Bob Glisar provided the invocation.
IV. PLEDGE OF ALLEGIANCE.
Mayor Bauder led the pledge.
V. CITIZENS TO BE HEARD (LIMIT 3 MET=S EACH)
None.
VI. CONSENSUS ITEMS.
A. APPROVAL OF MINUTES OF JANUARY 14,1997
Jeff Miller motioned for approval. Seconded by Bob Glisar. Approved.
VII. GROSS RECEIPT TAX CHECK PRESENTATION BY GVEC
GVEC General Manager Marcus Pridgen and board members presented the city with a$28,573 gross
receipt tax check. The check is 2%of the$1,428,672 Cibolo residents consumed in electricity from January
1, 1996 to December 31, 1996.
Marcus Pridgen also updated City Council on GVEC's progress.
VIII. DISCUSSION/ACCEPTANCE OF AUDITOR'S REPORT FOR FISCAL YEAR 1995-
1996
Nancy Vaughn of Armstrong,Vaughn,&Associates,P.C.,reviewed the audit with City Council and
answered all questions. Mrs.Vaughn began by discussing the reserve funds and continued through the
auditors report. The city currently has 16 months in reserve.
Council members discussed keeping a six month reserve and placing additional funds in a capital reserve.
Rudy Farias was asked to research actions from previous years as to the existence of a six month policy.
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Bob Glisar motioned to accept the auditors report. Seconded by Mark Buell. Approved.
IX. DISCUSSION/ACTION TO EXTEND ARMSTRONG,VAUGHN,&ASSOCIATES
CONTRACT FOR ACCOUNTING SERVICES
Armstrong,Vaughn,&Associates contract expired and the firm seeks a three year extension. Council
expressed their pleasure in working with the firm and agreed to a three year extension with the first year not
exceeding$6,000 and the two years following not exceeding$6,000 plus the cost of living inflation index
(CPI).
Mark Buell motioned to extend Armstrong,Vaughn,&Associates contract for three years. Seconded by
Jeff Miller. Approved.
X. DISCUSSION/ACTION ON PARTICIPATION IN THE EDWARDS AQUIFER
AUTHORITY IRRIGATION SUSPENSION PROGRAM
Council discussed the need to seek assistance for this summer in the event the city enters into Stage IV
Water Conservation. In participating in the Edwards Aquifer Authority Irrigation Suspension Program the
city will be allowed to pump 1.3 times the winter average as opposed to 1.4. Essentially,this keeps the city
in Stage III. Council reviewed contributions from area water purveyors and agreed to contribute$100 per
meter connection. This amounts to$831.00. The Edwards Aquifer Authority will make three payments to
the ranchers/farmers during 1997. Council decided to pay the three payments in one lump sum. The
$831.00 amounts to$277 00 per period.
Gail Douglas motioned to pay$831.00 up front before February 2, 1997 to participate in the Edwards
Aquifer Authority Irrigation Suspension Program. Seconded by Jeff Miller. Approved.
XI. EXECUTIVE SESSION I
PURSUANT TO SECTION 551.072 OF THE TEXAS GOVERNMENT CODE
CONCERNING DISCUSSIONS ON PURCHASES OF REAL PROPERTY
A. DISCUSSION ON ACQUIRING PROPERTY FOR FUTURE CITY USE
B. RECONVENE IN OPEN SESSION FOR NECESSARY ACTION
Bob Glisar motioned to authorize Sam Bauder and the City Attorney Ron Flake to make offers within the
constraints the council discussed in executive session for the property we are seeking to acquire. Seconded
by Mark Buell. Approved.
XII. EXECUTIVE SESSION H
PURSUANT TO SECTION 551.074 OF THE TEXAS GOVERNMENT CODE
CONCERNING DISCUSSIONS ON PERSONNEL MATTERS
A. DISCUSSION CONCERNING THE ANNUAL PERFORMANCE EVALUATION
OF THE CITY ADMINISTRATOR
B RECONVENE IN OPEN SESSION FOR NECESSARY ACTION
Gail Douglas motioned we publicly declare that we are very pleased Rudy's work,we would like to
recommend he receive a raise of$150.00 a month through this fiscal year and that we change his annual
evaluation to the month of July. Seconded by Bob Glisar. Approved.
XIII. COMMENTS BY COUNCIL MEMBERS
Gail Douglas announced tax forms are available in the Schertz library.
Bob Glisar praised Rudy Farias for a good job.
Mark Buell recommended City Council be advised of large expenses. The comment was made in reference
to the tractor repair bill. Also said to continue planning for the future.
Jeff Miller discussed the GBRA Water Board meeting and the need to work together to receive water at
reasonable rates.
Chuck Ridge commented on Rudy's good work.
XIV. COMMENTS BY STAFF
Rudy Farias thanked council for the positive review. Informed council the LCRA park committee
recommended the approval of$100,000 for Niemietz Park. In May 1997,the LCRA budget committee will
review the park recommendations. Also informed Council that the SAWS Community Conservation
Committee meeting was attended.
XV. COMMENTS BY MAYOR
Informed Rudy that he is glad to have him on staff and enjoys working with him. Said to keep up the good
work. Asked Mark Buell if Cibolo Fest was non profit or tax exempt. Mark Buell mentioned it had been
discussed in the past. Mark Buell said it is something Cibolo Fest will have to work on this year
XVI. ADJOURNMENT
Bob Glisar made the motion.
APPROVED AND ADOPTED ON THE 11TH DAY OF FEBRUARY, 1997.
HONORABLE SAM BAUDER,MAYOR
ATTEST:
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RUDY NE FARIAS,CITY SECRETARY