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Min CC 4/11/2023"City of Choice CIBOLO CITY COUNCIL CIBOLO MUNICIPAL BUILDING 200 S. Main Cibolo, Texas 78108 April 11, 2023 6:30 p.m. to 10:30 p.m. MINUTES 1. Call to Order — Meeting was called to order by Mayor Allen at 6:30 p.m. 2. Roll Call and Excused Absences — Members Present: Mayor Allen, Councilman Benson, Councilman Roberts, Councilman Mahoney, Councilwoman Cunningham, Councilman Hetzel, and Councilman Hicks. 3. Invocation — Invocation was given by Councilman Hicks. 4. Pledge of Allegiance -Sea Scout Ms. Hende led all those in attendance with the Pledge of Allegiance. 5. Proclamation A. Proclamation Designating the Month of April as Month of the Military Child. Proclamation Designating the Month of April as Month of the Military Child was read by Councilman Hicks. 6. Recognition A. Recognition to Patricia Cruz for 10 years of service with the City of Cibolo. B. Recognition to Lee Hinze for 10 years of service with the City of Cibolo. Both Patricia Cruz and Lee Hinze from the Cibolo Police Department were recognized for their ten years of service to the City of Cibolo by City Manager Mr. Reed. Presentation Presentation from Sea Scout Ship 74 Guardian. (Ms. Hende) Sea Scout Ship 74 Guardian Ms. Hende presented a power point presentation to the City Council on what a Sea Scout is and the criteria to advance as a Sea Scout. 8. Citizens to be Heard This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. The City Council may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the City Council may present any factual response to items brought up by citizens. (Attorney General Opinion — JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics(a)cibolota.zov and vchapmanAcibolotx.%ov or telephone 210-566-6111 before 5:00 pm the date of the meeting. The following individuals spoke at Citizens to be Heard: Mr. Boyle spoke to City Council on several upcoming events — April 28-29 Cibolo Barbecue Cookoff still need vendors and sponsors, April 30`h the FAA has a Scholarship Golf Tournament cost is $125.00 per player, and on May 2"d the Tri County Chamber has there Golf Tournament. Mr. Boyle also spoke on the Purple Heart signs we have at City Hall and we could do something different to let more veterans take advantage of the parking space. The last item brought up was with the remodeling of City Hall it would be a great time for the metal roof be pressured wash. Mr. McGlothin thanked the Council for the proclamation for the Military Child. He also spoke on item 14F the HVAC system and expense involved in the project. Mr. McGlothin also spoke on item 14I -L stating that these items have now been on the agenda three times. On item 14L Mr. McGlothin stated that the City Council only meets twice a month, we need to let staff do their job, we need to impower them and we hold them accountable. Ms. Qaiyyim would like to see public trash cans especially along Cibolo Valley Drive and Main Street. She would also like to have the Youth Council that Cibolo had several years back to form again to give the young people an opportunity to see how their local government works. The City Secretary read an email sent by Mr. Mott. His comments pertained to the Concrete Batching Plant at Motts Parkway. He stated that this business was requesting a Conditional Use Permit and several other business owners and residents have been waiting to speak on the issue. He states that it was on the March agenda but removed because of improperly filed paperwork. We were told that it would be rescheduled for the April meeting. We now find out that it was removed from the April meeting as well with no reason provided. Mr. Mott stated that it has been four months since the initial complaint was filed and are growing increasingly concerned. He hopes it will be on the May agenda so concerns and voices can finally be heard. 9. Consent Agenda — Consent Items (General Items) (All items listed below are considered to be routine and non -controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda A. Approval of the minutes of the City Council Strategic Management Workshop held on March 17, 2023. `A B. Approval of the minutes of the regular City Council Meeting held on March 28, 2023. C. Approval of the minutes of the Joint City Council, Planning & Zoning, and Master Plan held on March 30, 2023. D. Approval of the February 2023 Check Register pending final acceptance of the City's financial audit for the 2022/2023 fiscal year. E. Approval of the February 2023 Revenue and Expense Report pending final acceptance of the City's financial audit for the 2022/2023 fiscal year. Councilman Hicks made the motion to approve the consent agenda. Motion was seconded by Councilman Roberts. For: All; Against: None. Motion carried 6 to 0. 10. StaffUndate A. Administration a. Recruitment process b. RFQs and RFPs c. CIP Update d. Guadalupe County — CIP Coordination c. Niemietz Park Joint Meeting — 4/17 f. Public Facing Town Hall Meeting Topics — 4/27 Mr. Reed gave an update that the Assistant Planner will be starting April 17th. The Grant Writer position interviews will occur later this week. The Assistant City Manager position the consultant is developing the recruitment brochure. Consultant has already posted the position. Mr. Hugghins is collaborating with the consultant on the scope of work for the Animal Services Facilities Analysis. CEDC Strategic Plan for submittals were received. The Evaluation Committee will make its recommendation to the EDC Board in April and should come to City Council in May. Mr. Reed is communicating with County elected officials to seek consideration with Cibolo on certain roads that across jurisdictional boundaries. Niemietz Park Joint Meeting will be on Monday April 1711 at 6:30 p.m. Survey was given to Council to fill out at the Council Meeting. B. Fire Department C. Police Department 11. Executive Session The City Council will meet in Executive Session as authorized by the Texas Gov't Code Section 551.071, Consultation with Attorney to discuss the following: A. City of Cibolo vs. GVSUD No. 17-938. (Councilman Benson) B. Update on Negotiation Request to amend Automatic Aid ILA between City of Schertz and City of Cibolo. (Mr. Reed) C. Deborah Legros vs. City of Cibolo No. 23 -0697 -CV -E (Mr. Garza) The City Council convened into Executive Session to discuss the above items and item 14D as authorized by the Texas Gov't Code Session 551.071, Consultation with Attorney. Time: 8:28 p.m. 12. Open Session Reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session. The City Council reconvened into Regular Session at 9:39 p.m. No action taken. 13. Ordinances A. Approval/Disapproval of an Ordinance amending Chapter 58 — Signs to further regulate Illegal Signs and provide for Enforcement of existing Sign Regulations. Councilman Hicks made the motion to approve the Ordinance amending Chapter 58 — Signs to further regulate Illegal Signs and provide for Enforcement of existing Sign Regulations. Motion was seconded by Councilman Benson. A roll call vote was taken: Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham— Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 6to0. 14. Discussion/Action A. Presentation on the YMCA Partnership. A presentation on the YMCA was given by Mr. Craighead. His presentation covered an overview of financing, an overview of the agreements the City of Cibolo has with the YMCA, and the fiscal impact. The council had the opportunity to ask questions. Several members of council were not happy with the agreements but understood we have a long-term agreement with the YMCA. Mayor Allen did ask the YMCA representative that was present at the meeting, if the cost of rental price for the field could be looked at. No action was taken on this item. B. Presentation on an Informational presentation relating to the Implementing and Promoting the Online Water Information Portal. A presentation was given on an overview of the MyWaterAdvisor2 website and app that will be available for Cibolo water users. Included in the presentation was the history and implementation of the equipment and what an account looks like for water users. The Council had the opportunity to ask questions. The council did ask if this app would allow water customers to pay their water bill. This app would not provide for water customers to pay their bill. C. Discussion/Action and direction from Council to bring back an ordinance to approve a Public Meeting Space and setting fees for use and cleanup. Chief Troncoso gave a presentation on Public Meeting Space and setting fees for use and cleanup. The council discussed this item and what organizations would be able to use the rooms and what we would not approve usage for. Both a fee and deposit were discussed along with when writing the ordinance make sure there is verbiage about damages. Reservations could be made online and payment would be by credit card. Direction was given and Chief Troncoso will bring an ordinance back at a future meeting. D. Discussion/Action to reconsider the denial of the Final Plat of Grace Valley Ranch Subdivision Unit 1. Councilman Hicks made the motion to approve the Final Plat of Grace Valley Ranch Subdivision Unit 1. Motion was seconded by Councilman Hetzel. Mayor Allen called for a roll call vote. Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 6 to 0. E. Discussion/Action and authorization for the City Manager to execute a Public Right -of -Way Use Agreement Granting Centric Fiber, L.L.C. a License to Construct Fiber Optic Line and Operate a Network under certain Public Rights -of -Way for the Transportation of Data and Information Services to Customers. Councilman Mahoney made the motion to authorize for the City Manager to execute a Public Right -of -Way Use Agreement Granting Centric Fiber, L.L.C. a License to Construct Fiber Optic Line and Operate a Network under certain Public Rights -of -Way for the Transportation of Data and Information Services to Customers. Motion was seconded by Councilman Roberts. A roll call vote was taken. Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Cunningham—Yes, Councilman Mahoney—Yes, Councilman Roberts - Yes, and Councilman Benson—No. Motion carried 5 to 1. F. Discussion/Action on the Approval/Disapproval of a bid for Replacement of City Hall HVAC and Building Renovations to K.W. Construction, Inc., in the amount of One Million, Eight Hundred Twenty -Four Thousand, Eight Hundred Dollars and Zero Cents ($1,824,800). Councilman Hicks made the motion to approve a bid for Replacement of City Hall HVAC and Building Renovations to K.W. Construction, Inc., in the amount of One Million, Eight Hundred Twenty -Four Thousand, Eight Hundred Dollars and Zero Cents ($1,824,800). Motion was seconded by Councilman Mahoney. A roll call vote was taken. Councilman Benson — No, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham—Yes, Councilman Hetzel — Yes, and Councilman Hicks —Yes. Motion carried 5 to 1. G. Discussion/Action on creating a Council Sub -Committee for the Planning and Zoning Commission. Council members wanting to serve on this sub -committee will submit their name to the City Secretary so they can be appointed at an upcoming meeting. H. Discussion/Action on creating a Council Sub -Committee for the appointment of members to committees, commissions, boards, and corporations. Council members wanting to serve on this sub -committee will submit their name to the City Secretary so they can be appointed at an upcoming meeting. I. Discussion/Action to evaluate each property inside the City of Cibolo, which do not currently meet the International Fire Code laws for ingress, egress, and fire hydrants with a fire truck test, and if the property passes begin providing fire services. No action taken on this item. 5 J. Discussion/Action regarding all properties inside the City of Cibolo that do not currently meet the International Fire Code laws as well as the UDC for ingress, egress, and fire hydrants. Chief Troncoso will work on an ISOP map with GIS and bring this item back in May. K. Discussion/Action for investigation of 4164 Lower Seguin Road, plat process though Conditional Use Permit (CUP). Councilman Benson made the motion for the investigation of 4164 Lower Seguin Road, plat process though Conditional Use Permit (CUP) and the investigation to cover: a) why did it happen and have all the facts laid out b) How do we make sure it doesn't happen again c) Do policies need to be changed or made and d) Is training needed. Motion was seconded by Councilman Hicks. A roll call vote was taken. Councilman Benson — Yes, Councilman Roberts —No, Councilman Mahoney — No, Councilwoman Cunningham — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 4 to 2. No time period for the investigation was given. L. Discussion/Action to remove the authority for staff to approve plats and place back in the authority of council per section 212.006. Councilman Benson reserved the right to bring this item back to a future agenda M. Discussion from Councilmembers that have attended seminars, events, or meetings. Councilman Hicks attended a AAMPO Meeting and also went to Austin with the Northeast Partnership. Councilwoman Cunningham attended meetings with Buffalo Crossing Subdivision, Cub Scout Meeting and School District. Mayor Allen went to Austin and testified on HB 1613. N. Discussion on items the Council would like to see on future agendas. Councilman Hicks would like to see a report from the School District. Councilwoman Cunningham would like to see the Youth Council re-established and also recognizing organizations in the city. Mayor Allen would like a proclamation for Cibolo Spartans and look at a Cibolo Best Business Award. O. Discussion/Action on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date and place of additional special meetings or workshops. The council went over the calendars for April and May 2023. 15. Resolutions A. Approval/Disapproval of a Resolution suspending the effective date proposed by CenterPoint Energy Resources Corp., d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas — South Texas Division by 45 days. Motion was made by Councilman Hicks to approve a Resolution suspending the effective date proposed by CenterPoint Energy Resources Corp., d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas — South Texas Division by 45 days. Motion was seconded by Councilman Hetzel. Mayor Allen called for a roll call vote. Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts — Yes, and Councilman Benson — Yes. Motion carried 6 to 0. 6 B. Approval/Disapproval of a Resolution appointing Ted Gibbs to the Canyon Regional Water Authority Board of Trustees for a two-year term of office. Councilwoman Cunningham made the motion to appoint Ted Gibbs to the Canyon Regional Water Authority Board of Trustees for a two-year term of office. Motion was seconded by Councilman Mahoney. A roll call was taken. Councilman Benson — Yes, Councilman Roberts — Yes, Councilman Mahoney — Yes, Councilwoman Cunningham — Yes, Councilman Hetzel — Yes, and Councilman Hicks — Yes. Motion carried 6 to 0. C. Approval/Disapproval of a Resolution appointing Jacob Parsons to the Canyon Regional Water Authority Board of Managers for a one-year term of office. Councilwoman Cunningham made the motion to appoint Jacob Parsons to the Canyon Regional Water Authority Board of Managers for a one-year term of office. Motion was seconded by Councilman Mahoney. A roll call vote was taken. Councilman Hicks — Yes, Councilman Hetzel — Yes, Councilwoman Cunningham — Yes, Councilman Mahoney — Yes, Councilman Roberts — Yes, and Councilman Benson — Yes. Motion carried 6 to 0. 16. Adjournment Councilman Hicks made the motion to adjourn the meeting at 11:05 p.m. Motion was seconded by Councilwoman Cunningham. For: All; Against: None. Motion carried 6 to 0. PAS D APPROVED THIS 25TH DAY OF Mark Allen Mayor ATTEST P_"' 'Z Peggy Cimics, TRMC City Secretary APRIL, 2023.