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Min Parks 9/7/2022PARKS AND RECREATION COMMISSION MEETING City of Cibolo 200 S. Main Street September 7, 2022 6:30 PM -8:30 PM MINUTES 1. Call to Order—Meeting was called to order at 6:30 p.m. 2. Roll Call — Members Present: Ms. Herr, Mr. White, Ms. Dodd, Ms. Benigno, and Mr. Zawicki. Member Absent: Mr. Hicks and Ms. Bruce. Mr. Benigno made the motion to excuse both Mr. Hicks and Ms. Bruce. Motion was seconded by Mr. Zawicki. 3. Moment of Silence/Invocation — Ms. Herr ask for a Moment of Silence. 4. Pledge of Allegiance - All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the only time during the Parks and Recreation Commission Meeting that a citizen can address the Commission. It is the opportunity for visitors and guests to address the Commission on any issue to include agenda items. All visitors wishing to speak must fill out the Sign -In Roster prior to the start of the meeting. Parks and Recreation Commission may not debate any non -agenda issue, nor may any action be taken on any non -agenda issue at this time; however, the Commission may present any factual response to items brought up by citizens. (Attorney General Opinion - JC -0169) (Limit of three minutes each.) All remarks shall be addressed to the Commission as a body. Remarks may also be addressed to any individual member of the Commission so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimicsna,cibolotx.eov or text 210-566-6111 before 5:00pm the date of the meeting. No individuals signed up to be heard. 6. Consent Agenda A. Approval of the minutes from August 3, 2022. Mr. Benigno made the motion to approve the consent agenda. Motion was seconded by Mr. Zawicki. For: All; Against: None. Motion carried 5 to 0. 7. Discussion A. Discussion on after action report for Pickleball and Punt/Pass/Kick events. Mr. Benigno discussed the Punt/Pass/Kick event. He stated that it smoothly. There were areas that could be improved upon. Tally of the score was very slow and next time the use of a computer would be beneficial. Only one or two footballs were provided and Ms. Pollok went out and brought a few more. We did not have the video to show the movie. Mr. Benigno also stated that we needed more advertisement for the event. Pickleball Tournament was well advertised and we had good attendance. Food truck did well. Mr. Benigno stated that several individuals spoke on events like this get people more interested in the parks that Cibolo has. The weather for the event was very hot and maybe next year the time for the start could be earlier. With only three courts some individuals had to wait to play. Courts became a little slippery but no injuries were reported. Both events were good events and with more advertisement the events will become more popular with the citizens. B. Discussion/Direction on FY 2023 budget and events/volunteers. Mr. Benigno stated at this time we do not the events scheduled for 2023. This coming weekend we do have Art in the Park from 4pm to 8pm. Kelly will receive a list of items need for the event (tables, chairs, etc.). Volunteers are still needed if anyone can help. C. Discussion/Action on Community Engagement sub -committee. Members did feel that a sub -committee was needed. Mr. Benigno will be getting with Ms. Pollok on how to get more community engagement for events. MS. Cimics will setup a meeting with both Mr. Benigno and Ms. Pollok for some time next week. D. Discussion on Niemietz Park/EDC Property Land Swap. This item was not discussed as it was to early for this committee to give any input. The City Secretary informed the committee that this item is on the November ballot. The citizens must give the council the approval to authorize the sell or exchange city owned park land. Once this is either approved or disapproved by the voter's council and EDC will get together on a plan before anything is presently to the Parks Committee. E. Discussion/direction on marketing of events. Ms. Pollok was unable to attend the meeting. Mr. Benigno will discuss when he meets with her next week. F. Discussion/recommendation to Parks Supervisor on individual park improvement recommendations. Ms. Herr ask if Kelly had done anything with the list the members sent on individual park improvements. Mr. Craighead stated that many of the items would require council approval. Some other items could be added to the next budget. A few of the item's staff could work on. The committee did discuss the bulletin boards at the different Cibolo Parks that could list the events going on. Mr. Craighead stated that he did think that any major improvements to Niemietz Park would be accomplish until the council decides on what the plan will be for the park depending on the November election. Mr. Craighead will put a list together on what he felt could be worked on and send it to the members. G. Update on Tolle Park/Brick Program/Cibolofest (booth and.volunteers). Mr. Craighead stated that he did not really have any updates on Tolle Park. He will try and put something together to send to the committee on what it would take to get this park operational. Mr. Zawicki stated that he is still in contact with the company on providing bricks to the city. Mr. Zawicki stated the committee had to commit to a price. He also stated that the old brick program was still on the website and it needed to be removed. Mr. Benigno will discuss this with Ms. Pollok when he meets with her next week. The committee also discussed moving the bricks that currently at Veterans Park to another location (no other location was mentioned). Parks Committee understood that this would have to go to council for approval when they decide to bring it forward. Ms. Herr brought up having a booth at Cibolofest to do surveys as they do at Market Days. Ms. Cimics stated that although we have sold out all booths, she could find a space but they would have to have someone cover the booth from l Oam to l Opm. The committee did not commit to the booth at this time. H. Discussion/appointment of Veteran's Day subcommittee. No one volunteered for the subcommittee. The committee members did go over the Veteran's Day event. They decided it would start at I Oam. Ms. Dodd was in contact with Mr. Conway (VFW) to see if they would help again this year. Ms. Herr stated that she had contact with Steele HS and have confirm the band but has not heard back from the ROTC. They talked about a speaker and a suggestion was made for a new police officer that just came on board that is a veteran. Ms. Herr would like the city to do the program. Suggestions were made on who would do the invocation. The committee will go into more detail at the meeting in October on this event. 8. Set a Date and Time for Next Meeting Next meeting is scheduled for October 5, 2022. 9. Future Agenda Items —Next meeting they will discuss the Veterans Day event along with events and budget for 2023. 10. Adjournment — Mr. Zawicki made the motion to adjourn the meeting at 7:35 p.m. Motion was seconded by Mr. White. For: All; Against: None. Motion carried 5 to 0. ZFD AND APPROVED THIS 6th DAY OF MARCH 2023. Andrew Benigno Chairman