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Min EDC 6/8/2015"City of Choice" MINUTES Regular Call Meeting Cibolo Economic Development Corporation 200 South Main, Cibolo, Texas 78108 Monday, June 8, 2015 6:00 P.M. 1. Call to Order— Meeting was called to order at 6:04 pm by President Jackson. 2. Roll Call — Members Present: Mr. Jackson, Mr. Hetzel, Ms. Williams, Mr. Boyle, Mr. Moody and Mr. Hicks; Members Absent: Mr. Abel; Staff Present: Mr. Luft — EDC Director, Mr. Schneuker and Ms. Cimics—City Secretary 3. Invocation — Moment of Silence — President Jackson asked for a Moment of Silence from all those in attendance. 4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance. 5. Citizens to be Heard This is the opportunity for visitors and guest to address the Board of Directors on an issue that is relevant to the mission and purpose of the Economic Development Corporation. The Board of Directors may not debate any non -agenda issue, nor may any action be taken on any non - agenda issue at this time, however, the Board of Director's may present any factual response to items brought up by citizens. Paul Buell stated that there is a perception that it is very expensive to build and start a business in Cibolo. Mr. Buell stated that he did check around to neighboring cities and found that not to be the case. Cibolo needs to do a better job selling the city. Mark Buell also spoke on the same subject and stated that it may not be expensive but it takes a very long time for the building process. 6. Opening Remarks by the President, Cibolo Economic Development Corporation. Mr. Jackson welcomed all the Board Members and thanked them for coming to the meeting. He stated he would like to see more members attending ground breaking ceremonies and grand openings. Mr. Luft will keep the Board abreast of upcoming events. Consent Agenda. All of the following items may be acted upon by one motion. No separate discussion or action on any of the items is necessary unless desired by a Board Member. A.) Approval of Minutes for April 16, 2015. B.) Presentation of the Financial Reports for March 2015. C.) Presentation of Sales Tax Report for March 2015. D.) Presentation of the Fourth Quarterly Investment Report Ending March 31, 2014. Mr. Hicks made the motion to approve the Consent Agenda. Motion was seconded by Mr. Boyle. For: All; Against: None. Motion carried 6 to 0. 8. Discussion and appropriate action on the FM 78 Corridor Study Request for Proposals to award and negotiate fee for a contract with the firm upon the review by the committee established at the CEDC meeting held on April 16 2015, to be lead by Board Members Mr. Bob Hicks & Mr. Hetzel, with the final determination & approval of the Board of Directors. Mr. Hicks and Mr. Hetzel summarized the committee's process and informed the board that they decided to interview all five applicants. Mr. Hicks and Mr. Hetzel recommended to the full Board a contract to Halff & Associates. The Board of Directors discussed this item and came to the conclusion to award the contract not to exceed $73,000. The motion to award the contract to Halff & Associates not to exceed $73,000 was made by Mr. Boyle. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 6 to 0. 9. Discussion and appropriate action on the Request for Proposal (RFP) for the CEDC update of the Strategic Plan 2016-2020 to award and negotiate fee for a contract with the firm upon the review by the committee established at the CEDC meeting held on April 16, 2015, to be lead by Board Members Ms. Williams & Mr. Moody, with the final determination & approval of the Board of Directors. This item was tabled to the next meeting. 10. Discussion and appropriate action on the Request for Proposal (RFP) for the Schneider Business Park Entrance Sign Replacement Project & Way -Finding Signs and to award and negotiate a fee for a contract with the firm upon the review by the committee established at the CEDC meeting held on April 16, 2015, to be lead by Board Member Mr. Moody. Motion was made by Mr. Moody to approve the RFP for Schneider Business Park Entrance Sign Replacement Project & Way -Finding Signs to Aetna Inc. not to exceed $27,295.00 with an additional 25% contingency. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried 6 to 0. 11. Discussion on how the Alcohol Ordinance affects the CEDC. Ms. Williams discussed this item with the Board. The Board decided to forward a memo to the Council requesting that the Alcohol Ordinance be placed back on the November ballot for citizens to re -vote on this issue. 12. Existing Project Update Report— Mr. Luft stated that both Josh and he attended a Workforce Conference in San Antonio dealing with Eagle Ford. Mr. Luft also stated that he would try and put City branding into next year's budget. This is a project Mr. Hetzel has been working on for many years. 13. Future Agenda and Items of Interest relating to Economic Development Activities. Discuss the memo to council on the Alcohol Ordinance or other options. Bring the contracts for Aetna and Halff for the Board to consider and possible approve. 14. Set a Date and Time for next Meeting - Tentatively Thursday, July 16, 2015, at 6:00 pm. 15. Adjournment — Mr. Boyle made the motion to adjourn the meeting at 7:31 pm. Motion was seconded by Mr. Hetzel. For: All; Against: None. Motion carried 6 to 0. PASSED ANNAPPROVED THIS 13TH DAY OF JULY 2015. Economic *Development Corp.