Min EDC 7/13/2015J
or C/ 4S'
C
# �r o
Tex r.s
"City of Choice"
Regular Call Meeting
Cibolo Economic Development Corporation
200 South Main, Cibolo, Texas 78108
Monday, July 13, 2015
6:00 P.M.
MINUTES
1. Call to Order— Meeting was called to order by President Jackson at 6:02 p.m.
2. Roll Call —Members Present: Mr. Jackson, Mr. Boyle, Mr. Hetzel, Mr. Hicks, Mr. Abel, Mr. Moody
and Ms. Williams arrived at 6:15 p.m.; Staff Present: Mr. Luft and Ms. Cimics; Council Present:
Mayor Jackson, Councilman Hogue and Councilman Garrett.
3. Invocation — Moment of Silence — Present Jackson called for a moment of silence.
4. Pledge of Allegiance —All in attendance recited the Pledge of Allegiance.
5. Citizens to be Heard (limit remarks to 3 minutes)
This is the opportunity for visitors and guest to address the Board of Directors on an issue that is
relevant to the mission and purpose of the Economic Development Corporation. The Board of
Directors may not debate any non -agenda issue, nor may any action be taken on any non -
agenda issue at this time, however, the Board of Director's may present any factual response to
items brought up by citizens.
Mr. Joel Hicks wanted to find out if the City could provide financial assistance to Five Stone
Brewery so they could relocate and stay in Cibolo.
6. Opening Remarks by the President, Cibolo Economic Development Corporation.
Mr. Jackson thanked all the members for taking time from their schedules to be at the meeting
today.
7. Consent Agenda. All of the following items may be acted upon by one motion. No separate
discussion or action on any of the items is necessary unless desired by a Board Member.
A.) Approval of Minutes for June 8, 2015.
B.) Presentation of the Financial Reports for May 2015.
C.) Presentation of Sales Tax Report for May 2015.
Mr. Moody made the motion to approve the consent agenda. Motion was seconded by Mr.
Boyle. For: All; Against: None. Motion carried 6 to 0.
8. Discussion, suggested revisions if necessary and action to approve or disapprove the Economic
Development Corporation's Operating Budget for fiscal year 2015/2016 and to be forward to
the Cibolo City Council for final approval.
Mr. Boyle made the motion to approve the Economic Development Corporation's Operating
Budget for fiscal year 2015/2016 and to be forward to the Cibolo City Council for final approval.
Motion was seconded by Mr. Hetzel. For: All; Against: None. Motion carried 7 to 0.
9. Discussion and appropriate action on the approval of a contact with Aetna Sign Group in the
amount $27,295.00 for the Schneider Business Park Entrance Sign Replacement Project located
at the intersection of Guadalupe Drive at FM 1103 for one of two signs. Approving a
contingency amount of 25% ($6,823.75) if necessary due to unknown obstacles relating to the
construction of said project.
Mr. Boyle made the motion to approval a contact with Aetna Sign Group in the amount
$27,295.00 for the Schneider Business Park Entrance Sign Replacement Project located at the
intersection of Guadalupe Drive at FM 1103 for one of two signs. A contingency amount of 25%
($6,823.75) if necessary due to unknown obstacles relating to the construction of the project
was also approved. Motion was seconded by Mr. Hicks. For: All; Against: None. Motion carried
7to0.
10. Discussion and appropriate action on the approval of a contract with Aetna Sign Group in the
amount of $27,295.00 for the second Schneider Park Entrance Sign Replacement Project located
at the intersection of Schneider at FM 1103. Approving a contingency amount of 25%
($6,823.75) if necessary due to unknown obstacles relating to the construction of said project,
contingent on the final approval of the CEDC's Operation Budget for FY2015/2016 by the Cibolo
City Council.
Mr. Hicks made the motion to approve the contract with Aetna Sign Group in the amount of
$27,295.00 for the second Schneider Park Entrance Sign Replacement Project located at the
intersection of Schneider at FM 1103 with the stipulation that the work on the first project was
satisfactory and that it was approved in the budget. A contingency amount of 25% ($6,823.75)
was also approved if necessary due to unknown obstacles relating to the construction of said
project, contingent on the final approval of the CEDC's Operation Budget for FY2015/2016 by
the Cibolo City Council. Motion was seconded by Mr. Moody. For: All; Against: None. Motion
carried 7 to 0.
11. Discussion and appropriate action on a recommendation by the Cibolo Economic Development
Board of Directors to establish a subcommittee of the CEDC to meet with members of the City
Council and the office of the City Manager & City Secretary regarding the Alcohol Ordinance No.
1066, passed and approved on August 26, 2013.
Mr. Boyle made the motion to create a sub -committee consisting of Mr. Jackson, Ms. Williams
and Mr. Moody. This committee will meet and bring information back to the entire EDC at the
next regular scheduled meeting. Motion was seconded by Mr. Hicks. For: All; Against: None.
Motion carried 7 to 0.
12. Discussion and Appropriate Action to Consider an Economic Development Investment Grant
Request by Advance Solar Company.
Motion was made by Mr. Boyle to approve awarding a grant in the amount of $10,000 to
Advance Solar Company. Motion was seconded by Mr. Moody. For: All; Against: None. Motion
carried 7 to 0.
13. Existing Project Update Report
Staff provided an update on all current active projects.
14. Recess
15. Executive Session In Accordance With Section 551.087, Texas Open Meetings Act DELIBERATION
REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS; CLOSED MEETING. This chapter does
not require a governmental body to conduct an open meeting: (1) to discuss or deliberate
regarding commercial or financial information that the governmental body has received from a
business prospect that the governmental body seeks to have locate, stay, or expand in or near
the territory of the governmental body and with which the governmental body is conducting
economic development negotiations; or; (2) to deliberate the offer of a financial or other
incentive to a business prospect described by Subdivision (1). (Project Central)
President Jackson announced that the EDC will convene into Executive Session at 6:58 p.m.
16. Reconvene:
At the conclusion of the Executive Session the Board of Directors shall reconvene in open
session and may take action on any matter lawfully discussed in Executive Session.
EDC reconvened into regular session at 7:15 p.m. No action was taken.
17. Future Agenda and Items of Interest relating to Economic Development Activities.
The following items were mention for the next agenda. A. Strategic RFP recommendations, B.
Possible update on Project Central, C. Contract agreement for Advance Solar, D. Contract
Agreement for Halff Associates for FM 78 Corridor Study.
18. Set a Date and Time for next Meeting —Tentatively - August 13, 2015, at 6:00 pm.
19. Adjournment — Mr. Hicks made the motion to adjourn the meeting at 7:18 p.m. Motion was
seconded by Mr. Boyle. For: All; Against: None. Motion carried 7 to 0.
PASSED Aft APPROVED THIS 13' DAY OF AUGUST 2015.
President '* -J
Economic Development Corporation