Min CC 08/12/1997 MINUTES OF CITY COUNCIL MEETING
THE CITY COUNCIL OF CIBOLO CONDUCTED A REGULARLY SCHEDULED MEETING
ON TUESDAY,AUGUST 12,1997,AT 7:00 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH
MAIN STREET,CIBOLO,TEXAS.THE FOLLOWING WAS THE ORDER OF BUSINESS:
I. CALL TO ORDER.
Mayor Sam Bauder called the meeting to order at 7:00 PM.
Ii. ROLL CALL.
Present were Mayor pro tem Jeff Miller,Bob Glisar,Bert Johnson,and Chuck Ridge,and Councilwoman
Gail Douglas.
Staff was represented by City Administrator Tom Newman,and Code Compliance Officer Keith
Gilbreath.
III. INVOCATION.
Bob Glisar provided the invocation.
IV. PLEDGE OF ALLEGIANCE.
Jeff Miller led the pledge.
V. CITIZENS TO BE HEARD. (LIMIT 3 MINUTES EACH)
1. Mr.Randy Holt informed the Council of a hazardous situation on Dietz Road due to cars being parked
along the roadside during activities. The cars force traffic to the center of the roadway,and
pedestrians run out from between them into traffic.
2. Ms.Nancy Wells introduced Miss Yuka Hamano,an exchange student from Japan,who presented the
City with a print of"Peace,"and a banner and folder from her home in Takatsuki,Japan. Mr.
Miller accepted the gifts on behalf of the City.
VI. CONSENSUS ITEMS:
A. APPROVAL OF MINUTES OF JULY 22,1997.
Motion for approval by Bob Glisar. Seconded by Chuck Ridge. Approved
B. APPROVAL OF CHECK REGISTER FOR JULY 1997.
Motion for approval by Bob Glisar. Seconded by Gail Douglas. Approved.
VII. DISCUSSION/ACTION ON CIBOLOFEST
Parks&Recreation Commission Chairman,Mark Buell,requested approval of planned Cibolofest 1997
activities and presented a proposed budget. He requested to use an"honor system"for vendors rather than
the tickets used in the past due to the extraordinary accounting and manpower efforts the tickets require.
Council requested him to check with the City Attorney.
Chuck Ridge motioned for approval of the Cibolofest program. Seconded by Gail Douglas. Approved.
VIII. DISCUSSION ON STATUS OF DIETZ ROAD PROJECT
City Administrator,Tom Newman,presented the agenda,City proposal,and a memo from the 8/4/97
County Commissioners Court,and briefed the Council on the current status of the Dietz Road MPO
project. The approved MPO funds can't be used by the City unless it owns the road. The County officially
owns the road and would probably turn it over,but has not been willing to share in the project cost. If the
City took ownership,it would have to provide all matching funds($321,296)for both the road and the
required drainage project associated with it as shown in the table presented. If the City does the entire
project,it must commit soon,monies are due almost immediately,and it will be difficult to pull out.
Other options include: 1. Allowing the County to retain possession and responsibility for all maintenance
and improvements. 2. Exploring if the MPO funds could be utilized by the County for the same project.
3. An inter-local agreement with the City,County, Schertz,and other interested parties to utilize the
MPO funds and share the additional costs.
Discussion followed regarding the City's options,the breakdown of costs,and the connection between
Dietz Road and the associated drainage project. Council agreed to table issue until discussion of budget.
IX. DISCUSSION/ACTION ON BUDGET SCHEDULE
First budget workshop was set for August 18, 1997 at 6:00 PM.
X. DISCUSSION/ACTION ON STAFF CLERK POSITION
City Administrator,Tom Newman,requested to upgrade the clerk position to administrative assistant to
get an employee who could be able to move into the Treasurer/Court Clerk position when Ms. Smith
retires. Council reviewed the proposed advertisement,and suggested placing it in the Express-News
immediately.
Chuck Ridge motioned for approval. Seconded by Gail Douglas. Approved.
XI. COMMENTS BY COUNCIL MEMBERS
1. Gail Douglas received a complaint regarding loose animals in the City.
2. Bob Glisar expressed his appreciation for the efforts of the Parks&Recreation Commission in
preparing for Cibolofest 1997.
3. Bert Johnson asked why the fence was taken down at the intersection of Dietz Road and Deer Meadow.
It was removed to improve vision for vehicles,but County has been petitioned to set stop signs at that
location.
4. Chuck Ridge suggested a budget line item to provide for the upcoming$4500 CWRA fee.
XII. COMMENTS BY STAFF
Tom Newman called the Council's attention to the organizational structure diagrams in the budget
package which show how the City staff is spread. He also informed Council of Cibolds not being
selected for the waterline grant,and the consulting firm's apology for the problems in the grant package.
He notified Council of two quotes to update and streamline the City Hall computer resources for greater
efficiency,and Council advised him to proceed immediately. Mr.Newman informed Council that a
meeting with Mr. Vaughan,Mr.Blanton,Mr.Ford,Keith,and himself explored a way to put Royal Oaks,
Phase 2 on sewer instead of septic tanks. The infrastructure is needed to provide services to other
developments already showing an interest and he will raise this issue at the next Planning&Zoning
Commission meeting. The first Green Valley Estates plat has been submitted.
XIII. COMMENTS BY MAYOR PRO TEM
Jeff Miller commented that it was nice to see so many long-time citizens at the Schertz ribbon-cutting
ceremony.
XIV. ADJOURNMENT
Bob Glisar made the motion.
APPROVED AND ADOPTED ON THE 24 DAY OF Ag sr ' 1997.
JEF ER, AYOR RO TEM
ATTEST: n
THOMAS A.NEWMAN,CITY SECRETARY