Min CC 08/26/1997 MINUTES OF CITY COUNCIL MEETING
THE CITY COUNCIL OF CIBOLO CONDUCTED A SPECIALLY SCHEDULED BUDGET
WORKSHOP FOLLOWED BY A REGULARLY SCHEDULED MEETING ON TUESDAY,AUGUST
26,1997 AT 6:00 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH MAIN STREET,CIBOLO,
TEXAS. THE FOLLOWING WAS THE ORDER OF BUSINESS:
I. CALL TO ORDER.
II. ROLL CALL.
Present were Mayor Bauder, and Councilmen Jeff Miller,Bob Glisar,Bert Johnson,and Chuck Ridge,and
Councilwoman Gail Douglas.
Staff was represented by Chief of Police Wes Suiter, City Administrator Tom Newman, Code Compliance Officer
Keith Gilbreath, City Treasurer Phyllis Smith,and Utilities Administrator Claudia Schneider.
III. A. BUDGET WORKSHOP
City Administrator,Tom Newman,presented adjusted budget worksheets for the four accounts,salaries,and
capital outlay to the Council for review. The Debt Service and Parks&Recreation accounts remain balanced,the
General Fund account had excess expenditures of$61,351. He then presented a new sheet of adjustments to
completely balance the budget. Council discussed and clarified the adjusted line items, making further adjustments
and corrections. The presented budget was projected on current tax rate plus 3%,and includes$69,000 to come
from reserves for capital projects. The Council also discussed tax rates and their financial and reporting
implications,deciding to propose anew effective tax rate of.3284/$100 of valuation. Debt Service budget was
accepted. Water&Sewer budget was adjusted to include increased Edwards Aquifer rates and attention given to
capital outlay for equipment.
B. RECESS UNTIL 7:00
IV. RECONVENE FOR REGULARLY SCHEDULED MEETING
V. INVOCATION.
Bob Glisar provided the invocation
VI. PLEDGE OF ALLEGIANCE.
Mayor Bauder led the pledge
VII. CITIZENS TO BE HEARD. (LIMIT 3 MINUTES EACH)
None
VIII. CONSENSUS ITEMS:
A. APPROVAL OF MINUTES OF AUGUST 12,1997
Jeff Miller motioned for approval. Seconded by Bob Glisar. Approved.
B. APPROVAL OF MINUTES OF AUGUST 18,1997 BUDGET WORKSHOP
Jeff Miller motioned for approval. Seconded by Bob Glisar. Approved.
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IX. DISCUSSION ON PARKS&RECREATION COMMISSION ACTIONS
Parks&Recreation Commission Chairman,Mark Buell,reported on Cibolofest and the new park pavilion. He
also informed Council that he has two vacancies on the Commission,and asked for help in advertising them.
A. CIBOLOFEST
Mr.Buell informed Council that everything is on track for Cibolofest on October 18, 1997. The Commission is
receiving good support and sponsorship,entertainment is arranged,and vendors are signed up. Advertising
campaign will begin soon.
B. NIEMIETZ PARK PAVILION
Mark Buell also reported that Keith Gilbreath and Andrew Tolle have developed a new drawing of the pavilion
with ADA restrooms and meeting room. The Cibolo Volunteer Fire Department has offered to donate cooking
utensils.
X. DISCUSSION/ACTION ON PLANNING&ZONING COMMISSION RECOMMENDATIONS
A. ROYAL OAKS ACRES,UNIT 2, SUBDIVISION SEWER SYSTEM
B. GREEN VALLEY ESTATES PRELIMINARY PLAT APPROVAL
The City Administrator informed Council that the Planning&Zoning Commission Meeting previously scheduled
to review these two plats had met,but did not have a quorum,so no action was taken. A lengthy discussion
followed regarding proposed variances to sewer and street requirements. There was an agreement to explore the
comparison of sewer and septic systems. No action was taken by Council.
XI. DISCUSSION/ACTION ON RESOLUTION TO RELINQUISH DIETZ ROAD MPO PROJECT
TO GUADALUPE COUNTY
The City Administrator recommended transferring the Dietz Road MPO project from the City of Cibolo to
Guadalupe County for implementation,as the only viable means to save the project. The County owns the road,
the project can only be done by the owner,and the City is unable to provide the entire cost,he suggested an
interlocal agreement to help the County accomplish the improvement. He presented a proposed Resolution,and
draft letters to TxDOT/MPO, Guadalupe County,and the ISD and City of Schertz who are also interested entities.
Mr.Newman informed Council that County Commissioner Jim Wolverton had two offers regarding the project:
First,he proposed an interlocal agreement to allow the City to provide law enforcement throughout the ETJ as a
source of revenue for the project. Mr.Newman recommended against this because it would require a considerable
increase in resources for a diminishing revenue source. City Attorney,Ron Flake also advised that using law
enforcement for the purpose of generating revenue is illegal. Second,Mr. Wolverton offered to have the associated
drainage project accomplished by the County,which would free about$39,000 already in escrow for that project.
That is a viable option the City may be able to use.
Jeff Miller motioned to approve the resolution,send the letters,and arrange a meeting of the parties. Gail Douglas
seconded. Approved.
XII. DISCUSSION/ACTION ON RESIGNATION OF MR.RICHARD WRENN
Mr Newman presented a letter of resignation by Public Works employee,Mr.Richard Wrenn. Mr. Wrenn had
been placed on light duty twice by his doctor,and that had now been extended for an additional month. Mr.
Wrenn had suggested it would be better if he quit and found other work. Since then,conversations between Mr.
Wrenn and other employees indicated he may be filing a Worker's Compensation claim against the City. Despite
clear instructions by his supervisor,he had not reported any injury or problem on duty.
XIII. COMMENTS BY COUNCIL MEMBERS
Bob Glisar expressed his appreciation for the staff's efforts on the City Budget.
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XIV. COMMENTS BY STAFF
Tom Newman,the City Administrator,informed Council of a good response to the Administrative Assistant
position advertisement,and letters sent to thank those who helped during the flood effort. He also reported that
FEMA had inspected the City's permitting process for effective flood plain management. The City's process is
good,and we identified a tool we can use to make it even better. After reviewing the available documents,Mr.
Newman stated he can find no reason to believe the City owes Schertz any past debt for the sewer line repair on
Dietz Road. He did find a reference to an additional$398.57,but there is no indication the City did not meet its
original commitment.
Keith Gilbreath informed Council of the broken water line and a large water loss in Deer Creek due to the mains
not being placed according to plans. The Red Ball Cafe is being moved.
XV. COMMENTS BY MAYOR
The budget is balanced.
XVI. ADJOURNMENT TO CONTINUATION OF BUDGET WORKSHOP
Budget Workshop was not continued.
IV. ADJOURNMENT
Bob Glisar motioned for adjournment.
APPROVED AND ADOPTED ON THE 2 3 DAY OF , 1997.
HONORABLE SAM BAUDER,MAYOR
ATTEST- l
THOMAS A.NEWMAN, CITY SECRETARY