Min CC 10/14/1997 MINUTES OF CITY COUNCIL MEETING
THE CITY COUNCIL OF CIBOLO CONDUCTED A REGULARLY SCHEDULED MEETING ON
TUESDAY,October 14,1997 AT 7:00 P.M.AT THE MUNICIPAL BUILDING,109 SOUTH MAIN
STREET,CIBOLO,TEXAS.THE FOLLOWING WAS THE ORDER OF BUSINESS:
I. CALL TO ORDER.
Mayor pro tem Jeff Miller called the meeting to order at 7:00 P.M.
II. ROLL CALL.
Present were Mayor pro tem Jeff Miller,Councilmen Bob Glisar,Bert Johnson,and Chuck Ridge.
Councilwoman Gail Douglas was not present. Mayor Sam Bauder arrived later.
Staff was represented by City Attorney Ron Flake,Chief of Police Wes Suiter,City Administrator Tom
Newman,and Code Compliance Officer Keith Gilbreath.
III. INVOCATION.
Bob Glisar provided the invocation.
IV. PLEDGE OF ALLEGIANCE.
Jeff Miller led the pledge.
V. CITIZENS TO BE HEARD. (LEVIIT 3 MINUTES EACH)
Mr.David Sippel asked for clarification of City responsibilities in the event an area is annexed by the City.
Mr.Flake briefly discussed costs and special assessments on the area annexed
VI. CONSENSUS ITEMS:
A.APPROVAL OF MINUTES OF SEPTEMBER 23,1997
Tabled until next meeting.
B.APPROVAL OF CHECK REGISTER FOR SEPTEMBER,1997
Bob Glisar inquired regarding expenditures to Ford Engineering. Motion to approve by Bert Johnson;
seconded by Chuck Ridge. Approved
VII. INTRODUCTION OF NEW CITY EMPLOYEES
Tom Newman introduced the three new City employees: Administrative Assistant,Ms.Yvonne Smith-
Griffin; and Public Works employees Mr.Francisco Vela and Mr. Steven Steinmetz.
VIII. DISCUSSION/ACTION ON PROCLAMATION OF NATIONAL 4H WEEK
Mayor Bauder welcomed 4H members outside of City Hall,and read a proclamation designating National
4H Week. The 4H members celebrated with a balloon release.
IX. DISCUSSION/ACTION ON ADJUSTING CITY EMPLOYEE PAY PERIOD TO
MEET TIME,ACCOUNTING,BANKING,AND CHECK WRITING
REQUIREMENTS
Tom Newman explained the need to change the normal two-week pay period for City employees from
Monday-Friday to Wednesday-Tuesday with payday remaining on Friday of the second week. This
adjustment will resolve several accounting difficulties.
Motion by Bob Glisar;seconded by Jeff Miller. Approved.
X. DISCUSSION ON POSSIBLE CLAIM REGARDING POLYBUTYLENE WATER
LINES
Ron Flake informed Council of recent liability assessment against Shell Oil for the same polybutylene water
lines the City has in some areas. The lines deteriorate due to chlorine and oxygen exposure,and the City
has had a high failure rate. He will explore a claim in conjunction with the attorney who handled other
cases. Any action will be on contingency basis for 1/3 to 1/2 of the assessment,and City Attorney fees will
be paid by him. Keith Gilbreath will calculate how much we have had,and will meet with him. Will report
to Council on outcome of meeting.
XI. DISCUSSION/ACTION ON AGREEMENT FOR TEMPORARY CONSTRUCTION
TRAILER SITE IN DEER CREEK
Scott Felder homes wants to move their construction trailer to a location owned by the City. In return,they
will install a parking area and water and sewer lines that will remain and be used by the City. In return,the
City will transfer connection fees and enter a$1/year lease.
Motion to approve by Jeff Miller;seconded by Chuck Ridge. Approved.
XII. DISCUSSION/ACTION ON ASSIGNMENT OF WASTE DISPOSAL CONTRACT
Request by Alamo Waste to transfer City contract to USA Waste of San Antonio,the new owner. Ron
Flake suggested USA Waste should request the transfer. Item tabled until request received.
Motion to table by Jeff Miller;seconded by Chuck Ridge. Approved.
XIII. COMMENTS BY COUNCIL MEMBERS
Bob Glisar commented that he had received calls regarding City responsibilities if an area requested
annexation. Suggested language in subdivision contracts to inform buyers that they may have to pay to
bring subdivisions up to City standards later. Lengthy discussion followed. Bob Glisar also informed
Council that Green Valley SUD will be initiating an impact fee on water meters in the future.
Jeff Miller announced that former City Administrator Chuck Balcar's father had passed away. He also
commented on the appearance of the park.
XIV. COMMENTS BY STAFF
Tom Newman informed Council of a new policy of pre-employment physicals/drug screen for new
employees. He reported that Guadalupe County had accepted the Dietz Road project in County
Commissioners Court,and requested a formal commitment of the funds. Mr.Flake recommended we pass a
resolution to participate through an interlocal agreement. Mr.Newman will meet with CCMA to define a
plan for how sewer will be expended. An agricultural lease has been signed by Mr. Steven Albert to farm
the old Trotti land. Mr.Newman reported that there had been some confusion regarding Royal Oak Acres,
Unit 1 asking for annexation. He clarified that it had not asked for annexation,but had simply inquired
about it. He also suggested considering requiring developers to install turf that needs less water. He
reported that he had met with Dorothy Mills to clarify the contract provisions,and will send a letter to
Green Valley SUD rejecting their rate increase due to its arrival after our budget process and no cost study.
He also requested any available guidance on whether we may be paying the Edwards AA both directly and
through Green Valley. Thistle Creek streets are failing and should be redone according to Ed Ford.
Keith Gilbreath reported that a drawing of the new pavilion will be ready for display at Cibolofest. A part
of Deer Creek will be replatted to correct property lines. Radios and antennas are just about on line. Paint
job on the water tank will be considerably more than previously forecasted.
Wes Suiter is advertising for positions and has had good response. Also advertising for bids on new car.
Local business will donate$1000 to the Police Dept for equipment.
XV. COMMENTS BY MAYOR
None
XVI. ADJOURNMENT
Bob Glisar made the motion. GG��
APPROVED AND ADOPTED ON THE 2 8 DAY OF CSC t D,BF—2 , 1997.
HONORABLE SAM BADDER,MAYOR
ATTEST:
THOMAS A.NEWMAN,CITY SECRETARY